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Council uses electronic tendering systems to give suppliers access to tendering quotations and expressions of interest services associated with our procurement program. Find out more about doing business with us.

Doing business with Council

Central Coast Council spends significant amounts on goods, works and services and is committed to:

  • applying best practice procurement processes that comply with all legislative requirements
  • being open, honest, transparent, ethical and accountable
  • ensuring that confidentiality of suppliers information is maintained to the extent provided for in applicable legislation
  • ensuring the promotion of fairness and competition
  • obtaining value for money
  • promoting Sustainable Procurement principles.

Council’s procurement activities are conducted in accordance with:

Depending on the total cost of goods or services, Council is required to use different procurement methods to ensure legislative compliance.

Open tenders

All open public tenders and expressions of interest for contracts with an estimated value greater than $250,000 (ex GST) are issued through Council's e-tendering portal, Tenderlink.

Anticipated Tenders - Council anticipates calling the following public tenders in the near future.

Contract Ref NoProjectEst Tender Release
CPA/4705High Voltage Maintenance ContractJuly 2024
CPA/5218Sewer Rehabilitation and Construction Services (Open Tender)March 2024
CPA/5217Water Services and Construction (Open Tender)April 2024
CPA/5127In Situ Stabilisation of Road PavementApril 2024
CPA/4529Casual Heavy Plant and Truck HireMarch 2024
CPA/5360Leak Detection Project  March 2024
CPA/5322Legal Services Panel                                                           May 2024

Council reserves the right not to proceed with these activities. No additional information is available at this stage.

Other future opportunities may be found in the detailed Delivery and Operational Plan

Current Tenders - Can be viewed under the ‘All Current Tenders’ tab within Tenderlink. To download documents you will need to register first.

Once you are confirmed as a registered supplier, you will be able to:

  • receive email notifications of any new opportunities
  • download and view tender documentation electronically
  • participate in Q&A forums to seek clarification or to ask questions
  • submit electronic bid responses through the relevant secure e-tender box

Recently closed and awarded tenders

Download the Tender List.

Additional information on recently closed and selected suppliers can be accessed through Tenderlink.

This information can be found by clicking on the ‘Search Tenders’ tab at the top of the Tenderlink welcome page.

To access information, please lodge a query via the online Customer Service Centre.

Contracts register

Download Contracts Register.

In accordance with the Government Information Public Access Act 2009, information on contracts of greater than $150,000 awarded by Council is available on the Access to Information page.


For all enquiries regarding open, closed or awarded tenders, call 02 4306 7900 or email

Prescribed agency contracts

Council may also access goods or services from agencies prescribed under S55 of the Local Government Act 1993(NSW) as well as the Local Government (General) Regulation 2005 (NSW). Council is not required to conduct an open tender process to purchase goods and services from these agencies:

Local Government Procurement


Procurement Australasia

Quotations (RFQ)

Quotations are generally requested for goods and services with an estimated value of less than $250,000 when there is no established contract or agreement in place. The number of quotations required is determined by the estimated value of the goods or services required. The minimum requirements are listed in the table below.

Estimated valueMinimum Quotation Requirements
Under $10,000ONE (1) written or verbal
$10,001 - $49,999TWO (2) written quotations
$50,000 - $249,999THREE (3) written quotations/tenders

In most cases, Council will request quotations electronically via email or through VendorPanel. If you are a supplier and you wish to supply goods or services to Council we encourage all local businesses to register with VendorPanel, Vendorpanel Supplier Registration. Registration with VendorPanel Marketplace also allows suppliers to respond to requests for quotes from other local Councils and State Government entities. 

Quotations accepted by Council are accepted in accordance with Council’s standard conditions of purchase unless otherwise specified in any alternative Conditions of Quotation issued by Council.

Pre-qualified contractors

Council has established a pre-qualified contractor register for regularly used trades and services. The register is used by Council staff to select suppliers for works or services under $250,000 (ex GST). To be recognised as pre-qualified contractor, Council’s minimum compliance requirements must be met and maintained.

Current requirements include:

Once approved, contractors will be required to register with Vendorpanel.

For further information on becoming a pre-qualified contractor, contact our Prequalification Administrator on 02 4306 7900 or email  If contacting via email please include business name, contact details, ABN and nature of business.

Quotations are assessed on a value for money basis. However, the cheapest offer is not necessarily the preferred offer in every instance.

Tenders, contracts and expressions of interest

Public tenders must be invited for purchases over $250,000 excluding GST in total value unless exempt from tendering under Section 55 of the Local Government Act 1993. Tenders are evaluated on a number of criteria outlined in the tender documentation. To assist the evaluation process and help support your submission, please ensure that it is provided in the format requested and supply as much relevant material to address the criteria as possible. Contracts may be awarded for a set period of time and may require a security.

Council can invite expressions of interest that will be advertised in newspapers and on Councils’ tender portal(s). Tenders are to be lodged before the closing date and time. Tenderers are reminded that system uploads can take some time and that only tenderers fully uploaded and complete into the relevant tendering portal before the closing time may be accepted.

Successful quotations and tenders

If you are successful in your tender application, you will receive formal acceptance from Council. This formal acceptance creates a contract and sets out the requirements before works can start or goods and services can be supplied. Requirements may include copies of current insurances, safety plans, environmental plans, traffic management plans, relevant licences and accreditations, along with any provision of financial security.

If you are successful with your quotation you will receive an electronic purchase order with a purchase order number, at which time you can supply goods, works or services to Council. Our purchase order includes supplier name, ABN details, contact details, details of goods, works or services to be provided and the GST exclusive price. GST will be added when the account is paid.


Our standard payment terms are 30 days after the dated invoice. Please ensure the purchase order is quoted on any invoice submitted to Council and use this number as a reference in any payment enquiries. Council may consider shorter payment terms for small to medium enterprises. Where the Security of Payment Act applies, contractors shall submit a payment claim which will be processed in accordance with the Act.

Councils’ preferred method of payment is Electronic Funds Transfer (EFT). Please ensure all supplier details including ownership changes, trading names, insurances and bank details are up to date to ensure prompt payment.

If payment does not occur in line with the agreed commercial arrangements it may be because:

  • a Council purchase order number has not been supplied – contact the relevant Council officer managing the engagement
  • a Council purchase order has not been supplied on the submitted invoice
  • the company name supplied does not match the ABN number on the invoice.

All invoices are to be sent electronically to unless instructed otherwise.

Please note: if adherence to Work Place Health and Safety (WH&S) requirements are relevant to the provision of the services, suppliers must operate a WH&S management system, which ensures compliance with all of the duties of an employer under the Workplace Health and Safety Act 2011. Only suppliers deemed by Council to have acceptable WH&S systems will be considered for contracts.

For further information, contact our Contract Prequalification Administrator on 02 4306 7900 or email

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