Successful tenders and quotes

Next steps after a successful submission

If you are successful with your quote, you will receive an electronic purchase order with a purchase order number. Once received, you can begin supplying goods, works or services outlined. 

Our purchase order will include:

• supplier name
• ABN details
• contact details
• details of goods, works or services to be provided and the GST exclusive price (GST will be added when the account is paid).

If your tender is successful, you will receive formal acceptance. This creates a contract and sets out the requirements before works can start or goods and services can be supplied. Requirements may include:

• copies of current insurances
• safety plans
• environmental plans
• traffic management plans
• relevant licences and accreditations
• any provision of financial security.
   

Workplace Health and Safety

If adherence to Workplace Health and Safety (WH&S) requirements are relevant to the provision of the services, suppliers must operate a WH&S management system, which ensures compliance with all of the duties of an employer under the Workplace Health and Safety Act 2011. Only suppliers with acceptable WH&S systems will be considered for contracts.

For further information, contact our contract prequalification administrator on 02 4306 7900 or email prequalification@centralcoast.nsw.gov.au

Eftsure

To improve security, a vendor management system called Eftsure is used. Any new suppliers or current suppliers updating bank details will receive an email from Eftsure, to confirm your business name, ABN and bank account details. 

The Eftsure software solution is an independent, real-time, continuous monitoring system, designed to validate the integrity of online transactions and supplier data. It ensures accurate electronic funds transfer of payments, providing greater assurance to its customers and their valued suppliers. It helps protect against cyber fraud, including phishing scams and altered payment files.

Visit Eftsure website

Payment

Our standard payment terms are 30 days from the invoice date. Please ensure the purchase order is quoted on any invoice and use this number as a reference in any payment enquiries. Shorter payment terms may be considered for small to medium enterprises. Where the Security of Payment Act applies, contractors shall submit a payment claim which will be processed in accordance with the Act.

Preferred payment method is Electronic Funds Transfer (EFT). To ensure prompt payment, please ensure all supplier details are up to date, including:

• ownership changes
• trading names
• insurances
• bank details.

If payment does not occur in line with the agreed commercial arrangements, it may be because:

• a Council purchase order number has not been supplied – contact the relevant Council officer managing the engagement
• a Council purchase order has not been supplied on the submitted invoice
• the company name supplied does not match the ABN number on the invoice.

All invoices are to be sent electronically to accountspayable@centralcoast.nsw.gov.au unless instructed otherwise.

Need more help?

For all enquiries regarding open, closed or awarded tenders, call 02 4306 7900 or email tenders@centralcoast.nsw.gov.au